Draft Town Board Meeting Agenda 03-23-09

DRAFT
MARCH 23, 2009 TOWN OF RHINEBECK DRAFT AGENDA
5:00 Workshop with Planning Consultants
6:45 Opening of Meeting
ANNOUNCEMENTS
Aging Committee, Finance & Control Committee, Recreation Committee, Quad
Centennial Committee and Ethics Board are looking for new members.
Applications available in Town Clerk’s Office.
April 3rd - Acoustics Music Night at Town Hall 7:30 -10 sponsored by Rec
Committee
April 4th - Spring Egg Hunt at Town Recreation Park from, 10-12 noon.
April 4th – Sock Hop Music Night at Town Hall 7-10 pm sponsored by Recreation
Committee
April 10th – Town Hall and Highway Department will be closed Good Friday
April 18th - Rhinebeck Annual Volunteer Roadside Litter Clean up. Drop litter off
at Transfer Station 7 am-12 noon.
April 24-26th - Electronic Take Back Days at Fairgrounds.
April 25th - 2009 summer Recreation sign ups at Town Hall from 9-12 noon.
BUSINESS
1. Approve Morris & Associate cost estimate for Hog’s Bridge
2. Appoint Jill Meyers to Aging Committee, term to expire 12/31/09
3. Dog Warden/SPCA Contract
4. Open Town Landfill the last Saturday of each month from 9-1 pm – April
through October and re-hire John Kilmer at $12 per hour.
5. Approve March 9, 2009 Town Board minutes.
6. Hire Yury Oates full time summer laborer at cemetery starting April 13,
2009, not to exceed 6 months.
7. Place ad for part time laborer at cemetery, 2-3 days per week as needed,
not to exceed 6 months.
8. Put building department Ford Ranger truck out to bid.
9. Accept Cynthia Baer’s resignation from the Rhinecliff Waterfront Day
Committee.
10. Intermunicipal Agreement
INTERMUNICIPAL AGREEMENT
THIS AGREEMENT made and entered into as of the __ th day of _________,
2009, between the TOWN OF RHINEBECK, a municipal corporation, with offices
located at 80 East Market Street, Rhinebeck, New York 12572 (hereinafter "Town") and
the RHINEBECK CENTRAL SCHOOL DISTRICT, with offices located at North
Park Road, Rhinebeck, New York 12572 (hereinafter "School District").
W I T N E S S E T H :
WHEREAS, the School District owns and maintains its school buildings and
related sports and recreational facilities (hereinafter "School Facilities"); and
WHEREAS, the Town owns and maintains certain municipal buildings, baseball
and soccer fields, and other outdoor facilities (hereinafter "Town Facilities") which are
utilized by residents and organizations of the Town of Rhinebeck for recreational
purposes; and
WHEREAS, the Town is desirous of utilizing the School Facilities for certain
Town and Recreation Committee programs and events as well as other Town programs
and events; and
WHEREAS, the School District is desirous of utilizing the Town Facilities for
games and/or practices for its school teams, as well as certain other school programs and
events; and
WHEREAS, the Town is willing to allow the School District to utilize the Town
Facilities, and the School District is willing to allow the Town to utilize the School
Facilities for the benefit of the residents of the Town and School District respectively,
upon the terms and conditions contained herein; and
WHEREAS, Article 5-G, Section 119-o of the General Municipal Law
specifically authorizes municipal corporations to enter into intermunicipal cooperative
agreements;
NOW, THEREFORE, in consideration of the promises and mutual covenants
and agreements contained herein, the parties agree as follows:
1. That the School District shall be permitted to use the Town Facilities when
such Town Facilities are not needed for Town purposes, for the conduct of games and
practices for its school sport teams, as well as certain other school programs and events,
at no cost to the School District.
2. That the Town shall be permitted to use the School Facilities for Town
and Town Recreation Committee programs and events, as well as other Town programs
and events, when such School Facilities are not needed for School District purposes, at no
cost to the Town.
3. That use by the School District of the Town Facilities shall be coordinated
with the Chair of the Town's Recreation Committee and/or the Town Clerk (as
determined by the Town), and the School District shall notify the Town as far in advance
as possible of its needed use of the Town Facilities and on what dates and times and for
what periods of time.
4. That use by the Town of the School Facilities shall be coordinated with
the Secretary to the Business Official, or other member of the school staff designated by
the School District to coordinate and facilitate such use (as determined by the School
District), and the Town shall notify the School District as far in advance as possible of its
needed use of the School Facilities and on what dates and times and for what periods of
time.
5. That the Town shall make every attempt to accommodate the needs of the
School District in utilizing the Town Facilities with due recognition of the need to keep
those facilities available for Town Government programs and use by Town residents and
organizations. In the event of a conflict due to an emergency situation or other unforeseen
circumstance, the Town shall provide the School District with at least 24 hours notice of
the need for cancellation or postponement of the planned activity.
6. That the School District shall make every attempt to accommodate the
needs of the Town in utilizing the School Facilities with due recognition of the need to
keep those facilities available for School District programs and use by School District
staff and students. In the event of a conflict due to an emergency situation or other
unforeseen circumstance, the School District shall provide the Town with at least 24
hours notice of the need for cancellation or postponement of the planned activity.
7. That the School District, when utilizing the Town Facilities shall provide
adequate supervision and safety measures for students, teachers, and other school
representatives who utilize the Town Facilities. The School District agrees to comply
with the Town’s policies, rules, regulations and procedures with regard to use of Town
facilities, including but not limited to the prohibited use of intoxicating beverages, illegal
substances, smoking or other tobacco products on town property at any time.
8. That the Town when utilizing the School Facilities shall provide adequate
supervision and safety measures for the residents, employees and representatives of the
Town who utilize the School Facilities. The Town agrees to comply with the School
District’s policies, rules, regulations and procedures with regard to use of School District
facilities, including but not limited to the prohibited use of intoxicating beverages, illegal
substances, smoking or other tobacco products on school property at any time.
9. The Town shall be responsible for repairing any damage to the School
Facilities when used by the Town pursuant to this Agreement, and shall indemnify, and
hold harmless, the School District from any damage, claim or liability which may be
asserted against the School District as a result of the Town's use of the School Facilities
pursuant to this Agreement.
10. The School District shall be responsible for repair of any damage done to the
Town Facilities when used by the School District pursuant to this Agreement, and shall
indemnify, and hold harmless, the Town from any damage, claim or liability which may
be asserted against the Town as a result of the School District's use of the Town Facilities
pursuant to this Agreement.
11. That the Town shall name the School District as an additional insured on its
liability insurance policy and the School District shall name the Town as an additional
insured on its municipal liability insurance policy.
12. That this Agreement constitutes the complete understanding of the parties. No
modification of any provision thereof shall be valid unless in writing and signed by both
parties.
13. This Agreement shall be for a term of one (1) year; the term to commence on
August 31, 2009 and to end on August 30, 2010.
14. This Agreement may not be assigned by either party.
15. If any provision of this Agreement is deemed to be invalid or inoperative for
any reason, that part shall be deemed modified to the extent necessary to make it valid or
operative, or if it cannot be so modified, then severed and the remainder of the
Agreement shall continue in full force and effect as if the Agreement had been signed
with the invalid portion so modified or eliminated.
16. That the Supervisor of the Town has executed this Agreement pursuant to
Resolution adopted by the Town Board, at a meeting thereof held on the _______ day of
__________________, 2009 and the Superintendent of the School District has executed
this Agreement pursuant to Resolution adopted by the School Board of the Rhinebeck
Central School District, at a meeting thereof held on the 24th day of March, 2009.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
day and year first above written.
TOWN OF RHINEBECK
By: __________________________________
THOMAS TRAUDT, Town Supervisor
RHINEBECK CENTRAL SCHOOL DISTRICT
By: __________________________________
JOSEPH PHELAN, Superintendent
DISCUSSION
Review job descriptions
Community gardens
Camp Director appointment
TMP artifacts display
Purchasing process kick off
Investment policy referral to counsel
Financial audit RFP’s
Quad centennial update
Update on Rhinecliff pedestrian bridge from Gellert & Klein
Planning Board/ZBA escrow policy
Update from Town attorney on Quitman/Winnakee easement
Attendance at NYAT Finance School
EXECUTIVE SESSION
Pursuant to Public Officers Law Section 105(1) (f) to discuss Holy Cross issue.
ADJOURNMENT