Town Board Re-Organizational Meeting

Posted on: 1/09/2012
Meeting Agenda Date: 
01/09/2012

 

2012 TOWN OF RHINEBECK RE-ORGANIZATIONAL MEETING

JANUARY 9, 2012

 

PRELIMINARY

 

6:45 CALL TO ORDER

 

ANNOUNCEMENTS

 

Board and card games at Town Hall every Tuesday afternoon from 1:30-3

 

January 16th - Town offices will be closed in observance of Martin Luther King

 

C.A.B., Recreation Committee, Aging Committee, TMP Committee looking for new members

 

Ice skating rink at Recreation Park will hopefully open the 3rd week of January (weather permitting)

 

6:50 Pubic Hearing for Hillside, Rhinebeck and Rhinecliff Fire District 2012 Agreements

 

BUSINESS BEFORE THE BOARD

 

  1. Adopt the following Town Board meeting schedule

Business meetings:

 

January 23rd                                       July 23rd

February 27th                                      August 27th  

March 26th                                          September 24th 

April 23rd                                            October 22nd 

May 29th (Tues)                                  November 26th 

June 25th                                            December (to be determined)

 

Workshop/Supervisor Forums

 

January 9th   Re-Org                            July 9th

February 13th                                       August 13th

March 12th                                           September 10th

April 9th                                                October 9th (Tues)

May 14th                                              November 13th   (Tues)

June 11th                                             December 10th

 

  1. Approve following holiday schedule

 

                January 2nd                      September 3rd

                January 16th                               October 8th

                February 20th                    November 12th

                April 6th                                            November 22nd

                May 28th                            December 25th

                July 4th                              one floating day

 

Part Time employee's eligible holidays

 

  1. Establish following rules of procedures:  Call to Order, Pledge of Allegiance, Announcements, Business, discussion and adjournment.

 

  1. Set annual Accounting meeting for January (must be by 1/20)

 

  1. Authorize Supervisor to file 2011 annual report with the State Comptroller within 60 days of close of fiscal year.

 

  1. ONE YEAR APPOINTMENTS:   January 1, 2012-December 31, 2012

 

    1. Kingston Daily Freeman and Hudson Valley News as official town newspapers.

 

    1. Designate Citizens and M&T Bank as official Town banks.

 

    1. Appoint Art Brod as Town Planner at $112 per hour for zoning/planning issues and $160/hour for court testimony.

 

    1. Authorize Supervisor to sign Columbia Greene Humane Society contract for $ 305 per dog if not redeemed and $75 if redeemed within 24 hours. 

 

    1. Authorize Supervisor to sign Work Place Notice of Renewal for $800 for employee assistance program of CDL drivers.

 

    1. Authorize Supervisor to sign 2012 Village of Rhinebeck Fire Contract for $124,000 plus $9,000 for the 2007 fire truck and an additional $7,000 for future ambulance purchase totaling $140,000

 

    1. Authorize Supervisor to sign 2012 Hillside Fire District Agreement for $31,441.00

 

    1. Authorize Supervisor to sign 2012 Rhinecliff Fire District agreement for $58,493.00

. 

    1. Authorize Supervisor to sign 2012 Rhinebeck Village Police agreement at $50 per hour plus 55 cents per mile for patrol and protection and $40 per hour for court coverage.

 

    1. Designate Tom Mannix as Consulting Engineer at $100 per hours up to $500 cap.

 

    1. Appoint Morris & Associate as engineer for Planning and Zoning issues per attached sheet.

 

    1. Set petty cash funds for Town Clerk as $200, Court at $100, Recreation at $120, Highway at $100, Transfer Station at $100 and Tax Collector at $100. 

 

    1. Set up following committee and personnel appointments

                              Affordable Housing Open Space Co-Chair Chris Lipscomb

                                        and Jonathan Mensch

              Board of Assessor Chairman Emery Ruger

                              Waterfront Committee Chairman Tony Todisco

                              Website Committee Chairman Andy Schulkind

                              Cemetery Chairwoman Suzanne Kelly

                              Assessment Review Board Chairman Richard Cunningham

                              Thompson Mazzarella Park Chair Bob Ellsworth

                              Records Manager, Registrar of Vital Statistics and Tax  

                                         Collector Barbara Cunningham

                              Dep Registrar of Vital Statistics, and Dep Tax Collector Joan 

                                          Winne

                              Sub registrar Donna Van Voorhis

                              Historian Nancy Kelly

                              Dog Control Officer Roger Newkirk

                              Northern Dutchess Alliance Melody Moore

 

  1. TWO YEAR APPOINTMENTS 1/1/2012-12/31/2013
    1. Appoint Barbara Cunningham as Town Clerk

 

    1. Appoint Joan Winne as Deputy Town Clerk

 

    1. Emergency Plan Coordinators Darren Forbes and Henry

                               Campbell

 

  1. Approve 2012 Salary Schedule

 

  1. Budget Transfers

 

  1. Approve Abstract 1,vouchers 1 - 41 for $ 35,224.63

 

  1. Accept Diana Hobson's resignation as Building Department Secretary, effective 1/16/2012.

 

  1. Accept John Imperato's resignation from Recreation Committee, effective 1/1/12

 

  1. Approve December 28th regular meeting minutes.

 

  1. .Resolution approving Notice of Claim for Indemnification against State and Greenway Council.

 

DISCUSSION

 

1.      Town Hall roof repairs

2.      Changes to Employee Handbook relating to medical benefits

3.   Zoning Code changes

 

EXECUTIVE SESSION

 

ADJOURNMENT