Town Board Meeing Minutes 07-12-10
Posted on: 8/12/2010
July 12, 2010 Town Board Meeting Agenda GENERAL FUND
Part-Town Fund
Due From Other Funds 01 391 $59,852.37
Cash 01 200 $59,852.37
Capital Project H80 Vanderburg Cove Sewer District Repairs & Improvements
Cash 96 200 $59,852.37
Due to Part-Town Fund 96 630 $59,852.37
Estimated Revenue 96 510 + $59,852.37
Appropriations 96 960
J&J Sass Electric 96 07 8130 203 + $ 59,852.37
Councilperson Staley aye
Councilperson Washburn aye
Date of Minutes:
07/12/2010
July 12, 2010 Town Board Meeting Minutes
At 6:48 this meeting was called to order by Supervisor Traudt with Councilmember’s Joe Gelb, Gina Fox, Dan Staley and Bruce Washburn in attendance. Counsel Pam Richardson and 23 residents were also present.
The audience was led in the Pledge of Allegiance by Brownie #78 member Mora Briggs.
Announcements
July 18th 10 am – 3 pm Sinterklaas Fair Rhinebeck Town Hall
July 22nd 7 – 9 pm Live Music Night at the Rhinebeck Pool
September 11th Rhinecliff Waterfront Day at Town Dock
Presentation
Raphael Notin, Co-Chair of CAC explained he is here tonight to start the process for the Conservation Advisory Council to become a Conservation Advisory Board. We feel we have the knowledge and expertise to become a Board. One of the requirements is for the CAC to submit to the Town’s legislative body an open areas inventory and maps in order to apply for and be designated a Conservation Board. An open area is “any area characterized by natural scenic beauty or, whose existing openness, natural condition or present state of use, if preserved, would enhance the present or potential value of abutting or surrounding development or would establish a desirable pattern of development or would offer substantial conformance with the planning objectives of the municipality or would maintain or enhance the conservation of natural or scenic resources.”
He then presented a slide show which states their mission is to examine and recommend measures to improve and protect Rhinebeck’s natural environments. It reviews Planning Board applications and makes recommendations on environmentally sensitive aspects of those applications on an advisory capacity. In the Comprehensive Plan, Task 332 states the Town Board should designate the CAC as a Conservation Board. In order to become a Board the DEC states a Natural Resource Inventory and Open map and inventory must be completed. The CAC has developed a tool to use existing documents that describe Rhinebeck’s resources; map templates and a scientific review process to assist the Planning Board.
Gina commended the Council on all their hard work and then asked Raphael how he views the CAC’s relationship with the Planning Board and he says they have a good working relationship. She asked how this request can be accomplished and Raphael replied a local law needs to be adopted by the Town Board to change the CAC to a CAB. Ted Fink would know more about this and is willing to draft the resolution pro bono. The CAB would basically have the same duties but it would make it more of an official status.
Michael Trimble, Planning Board Chairman, feels the CAC is important to all Planning Board decisions. They give us critical, scientific data and elevating them to a Board status would be a great decision. It would give more recognition to their work. It really would not change their capacity since the Planning Board is currently referring all applications to them now. Meg Crawford, former CAC Chair, stated the advisory capacity does not change. All Town Board, Zoning Board and Planning Board applications within the open space would be referred to the CAB. Pam Richardson pointed out that the local law can change responsibilities from the state law version; it depends on how it is written. With the CAC status it is a more discretionary action than required.
Steve Block asked if there was an Implementation Plan to the Comprehensive Plan listing responsibilities and if it could be placed on the website. Dan replied it is on the web now. Dod Crane said if you scroll down to page 4 the link is there to the Comp Plan. Dod suggested that the Web Committee fix this link because it really is confusing and outdated plans and old proposals need to all be removed from the website. Gina will talk to the Web Committee about these requests.
Financial Trends packet attached at back of minutes.
Business before the Board
1.
Resolution Authorizing License Agreement
with
Motion by Dan Staley
Whereas, the Town Board desires to encourage economic growth in the Town; and
Whereas, the Town Board believes that ferry service across the Hudson River between the Town of Rhinebeck and the City of Kingston will have a positive economic impact on the Town; and
Whereas, the Town of
Whereas, Hudson River Water Taxi, LLC operates a water taxi service along the Hudson River pursuant to a Certificate of Inspection dated
Whereas, Hudson River Water Taxi, LLC desires to enter into a non-exclusive license agreement with the Town for use of the newly constructed dock for water taxi/ferry purposes during the 2010 boating season; and
Whereas, the Town Board desires to enter into a non-exclusive license agreement with Hudson River Water Taxi, LLC for use of the dock; and
Whereas, the Town Board desires to make the dock available for water taxi/ferry service at specific times each day;
Now, Therefore, Be It Resolved: that the Town Board hereby authorizes the Supervisor to enter into and execute a license agreement in substantially the same form as attached hereto, with Hudson River Water Taxi, LLC; and
be it further resolved, (1) that the Town Board hereby authorizes Hudson River Water Taxi, LLC to use the dock for water taxi/ferry purposes during the times stated below during the 2010 boating season:
THURSDAY FRIDAY SATURDAY SUNDAY
including time to load and unload of up to 15 minutes per trip,
with holiday hours as may be authorized by the Town Board; and
(2) that, upon execution of the license agreement by the Town and Hudson River Water Taxi, LLC, and satisfaction of the requirements for payments and insurance contained therein, Hudson River Water Taxi, LLC shall be permitted to commence use of the dock for water taxi/ferry services.
Seconded by Bruce Washburn
Steve Block asked if this venture is generating revenue and Ms. Richardson replied there is a one time $150 dock license fee, which is standard practice. He then asked what committee has been involved with this and the Supervisor explained the Waterfront Committee is on board with this. We have also been speaking with Kevin Cahill and Steve Saland’s office. This is an economic development opportunity. Bruce feels the Town is just trying to get something going since the State is really pushing for
Councilman Gelb aye
Councilwoman Fox aye
Councilman Staley aye
Councilman Washburn aye
Supervisor Traudt aye
Motion carried 5-0
Certified this 12th day of July 2010
By Town Clerk Barbara Cunningham
AGREEMENT FOR SEASONAL LICENSE
THIS SEASONAL LICENSE, is made as of the 12th day of July, 2010, and by and between
THE TOWN OF RHINEBECK, a New York municipal corporation with address of 80 East Market Street, Rhinebeck, NY, herein referred to as “Owner”, and
HUDSON RIVER WATER TAXI, LLC, a
WHEREAS, Owner owns and/or controls certain lands located adjacent to, contiguous with, and between the navigable way of the Hudson River and the east bank of the Hudson River (“Town waters”) and owns and/or controls certain other lands including the east bank of the Hudson River and lands located adjacent thereto and contiguous therewith and with the other lands which have legal access to public roads within the Town of Rhinebeck (“Public access area”), together with the associated riparian rights necessary to access the navigable way of the Hudson River, particularly including the area known as the Rhinecliff waterfront on which is presently located the public access area serviced by ramp and metal dock and bulkhead; and
WHEREAS, the Licensee is an experienced and qualified river navigation company and owns and operates upon the Hudson River one or more duly licensed, U.S. Coastguard certified passenger vessels, including a “water taxi” which can transport pedestrian passengers between proper shore-side docking facilities; and
WHEREAS, in conjunction with its planned revitalization of its waterfront areas, Owner has arranged for the construction at that public access area, for docking purposes, certain bulkhead improvements, including an additional ramp and floating wooden dock intended for use, in part, for regular arrivals and departures of water taxis and the loading and unloading of passengers thereto and there from (“Waterfront Facilities”); and
WHEREAS, Licensee has inspected the Waterfront Facilities intended for use by Licensee, and has found such accommodations adequate and sufficient for purposes of operating its water taxi service; and
WHEREAS, for both the convenience and the economical benefits to be derived by the Owner, its residents and businesses, as part of its Local Waterfront Revitalization Program, Owner desires to avail the general public, its residents and local businesses of water taxi services to be established via the Hudson River and Rondout Creek between the Rondout Creek waterfront of the City of Kingston and the Hudson River waterfront of the Town of Rhinebeck upon the due completion of the Facilities.
WITNESSETH:
NOW, THEREFORE, in consideration payment of an annual Facilities Usage Fee (defined below) and other good and valuable consideration including the mutual covenants hereinafter set forth, in hand cash to the other paid, Owner and Licensee make and agree to the representations and terms and conditions set forth herein.
1. Above Recitals. The foregoing recitals are true and correct and incorporated into this Agreement as fully set forth herein.
2. Licensee Representations. Licensee represents to Owner that it is a qualified water taxi services provider and prior to commencement of passenger transport services under this Agreement shall provide to Owner copies of pertinent documentation of certification and insurance certifications for the entity, vessel, captain, crew and equipment to be used in the performance of this Agreement.
3. Owner Representations. Owner represents that it has entered into an agreement with the City of Kingston, New York, pursuant to which
4. Contingency. This License Agreement and the obligations of Licensee hereunder are contingent upon the due completion of the above mentioned water front Facilities.
5. Grant of License. Owner grants to Licensee a license, effective during the term of this Agreement and any renewal periods, for the exclusive use of said waterfront Facilities pursuant to a set schedule agreed to by Owner and Licensee, for the term and renewal terms of the License, to operate a water taxi route in and through Town waters and to dock, moor, and use its water taxi(s) at the Facilities. An initial schedule indicating dates and times that Licensee shall load and unload passengers in connection with its water taxi services is attached to this License Agreement as Schedule A.
6. Licensee Obligation. Subject to completion of the above stated contingencies, during the periods and renewal periods set forth herein, Licensee shall operate shore-boat services to transport pedestrian passengers on a regular schedule of daily passenger trips as set forth on Schedule A, subject to modification, after approval by the Owner, based upon passenger need and demand for such services, between designated shore-side facilities (including, but not necessarily limited to the Rondout Waterfront, the Rhinecliff Waterfront and the Rondout II Lighthouse).
7. Annual usage fee. Licensee shall, annually, pay to Owner a fee in the amount of one hundred and fifty dollars ($150.00) for the right to access and use the accommodations (the “Facilities Usage Fee”) at times as set forth in this agreement. Said Facilities Usage Fee shall be paid by Licensee in the office of the Town Clerk at least thirty (30) days prior to the commencement of the ferry season.
8. Licensee Period, Renewal and Termination. The proposed period of this License is
Notwithstanding the foregoing, Owner may revoke this license at any time, on not less than twenty-four (24) hours notice, if Owner determines that Licensee is in violation of any of the terms of this License Agreement.
9. Compliance with Law. All uses permitted by this License Agreement shall be operated by Licensee in accordance with all applicable governmental laws, statutes, ordinances, rules and regulations and Licensee shall at Licensee’s cost secure any and all permits and approvals required for the conduct thereof. Licensee shall promptly and fully comply with all statutes, ordinances, rules, orders, regulations, directives and requirements of the Federal, State and local governments and any and all of their respective departments and bureaus applicable to the licensed uses.
10. Maintenance and Repair. During its periods of occupancy, Owner shall be responsible to maintain the waterfront facilities in good condition and repair. Licensee shall be responsible to maintain all vessels and equipment thereupon in good condition and repair.
11. Promotion and Signage. Licensee shall be permitted to place appropriate signage upon and near the waterfront Facilities, subject to Owner’s prior written approval, notifying the public of the schedule of operation and the hours of Licensee’s exclusive usage of the Facilities. Any changes to the schedule shall require advance approval of Owner.
12. Insurance. Licensee shall, during the entire term hereof, at its own expense keep in full force and effect comprehensive general liability insurance with minimum limits of not less than $1,000,000.00 per occurrence for personal injury, death and property damage, issued by an insurance company licensed to do business in
13. Indemnification and Hold Harmless Agreement. Licensee shall indemnify and defend Owner and save it harmless from and against any and all claims, actions, damages, liability and expense (1) by virtue of its use of the Facilities and (2) in connection with loss of life, personal injury and/or damage to property, or from violation of any laws, codes, rules or regulations of any municipal, governmental or administrative authority, arising from, out of, or in connection with any occurrence in connection with operation of Licensee’s transportation services which are occasioned wholly or in part by any act or omission of Licensee, its agents, employees, servants, invitees or contractors. The provisions of this paragraph 13 shall survive expiration or other termination of this License Agreement.
14. Notice by Licensee of Incidents. Licensee shall give immediate notice to Owner in case of any incidents or accidents in Town waters or upon Town property or facilities.
15. No obstruction. Other than when loading or unloading passengers as scheduled pursuant to this License Agreement, Licensee shall not utilize or otherwise block or obstruct the Waterfront Facilities.
16. Reimbursement for Damage. Licensee shall reimburse Owner for any and all damage or injury to the Waterfront Facilities or any other property of the Owner that may arise directly or indirectly, from the use of the Waterfront Facilities by Licensee, its agents, employees, servants, invitees or contractors.
17. Non-discrimination. During the performance of this License Agreement, Licensee shall not discriminate against any employee or applicant for employment or passenger or patron because of race, religion, color, sex, sexual orientation or national origin.
18. No conveyance of real property. The license granted herein is (a) not a conveyance of real property; (b) is not intended to grant or convey to Licensee exclusive use of the Facilities except at such times and on such dates as expressly set forth herein; and (c) is granted subject to the rights (which Owner hereby expressly reserves) of Owner to (i) use and enjoy the Facilities in any manner that does not interfere with the rights granted herein to Licensee and (ii) to grant and convey licensees, easements and rights of way to others over, under, across, and through the Facilities and to access and utilize same, so long as such conveyances do not interfere with Licensee’s right to access and use the Facilities on the dates and during the times herein stated. This revocable License Agreement constitutes permission to Licensee to gain access to the Facilities in the manner and for the purposes set forth herein.
19. License not exclusive. Nothing contained in this License Agreement shall be construed to give Licensee an exclusive right to use or access the Facilities except pursuant to the schedule agreed to by the parties hereto. Owner expressly reserves the right to make the Facilities available to others, including, without limitation, the general public, at all times except as set forth on the schedule agreed to by the parties.
20. Assignment. Licensee may not assign this License in whole or in part without Owner’s prior written consent in each instance.
21. Waiver. The failure of either party to insist upon strict performance of any of the terms, covenants and conditions of this License or the waiver of any breach of any term, covenant or condition or any subsequent breach of the same or any other term, covenant or condition herein contained.
22. Inspection. Licensee shall have the right to enter the waterfront facilities at all reasonable times for purposes of inspection.
23. No Partnership or joint obligation. Owner does not, in any way or for any purpose, become a partner of Licensee in the conduct of business or otherwise or joint adventure or a member of a joint enterprise with Licensee.
24. Force Majeure. In the event that Owner shall be delayed or hindered in or prevented from the performance of any act required hereunder, by reason of strikes, lock-outs, labor troubles, inability to procure materials, failure of power, restrictive governmental laws or regulations, riots, insurrection, war or other reason of a like nature not the fault of the party delayed in performing work or doing acts required under the terms of the License, then performance of such act shall be excused for the period of delay and the period of the performance of any such act shall be extended for a period equivalent to the period of such delay.
25. Notices. Any notice, demand, request, process or other instrument which may be or are required to be given under this License or for the enforcement thereof shall be delivered in person or sent by United States certified mail postage prepaid, or by overnight delivery via nationally recognized service and shall be delivered at or addressed to a) if to the Owner, to the attention of the Town Clerk, at the address first hereinabove given or at such other address as Owner may designate by written notice and b) if to Licensee at the address first hereinabove given or at such other address as Licensee shall designate by written notice. Certified mail and overnight delivery shall be deemed delivered upon actual delivery upon actual delivery or upon delivery of the first notice by the US Postal Service or delivery company as set forth in track & confirm results posted at the respective service’s official website.
26. Emergency Contacts. In the event of an emergency affecting the use or safety of the Waterfront Facilities or in the event of any accident involving the Waterfront Facilities, Licensee shall immediately notify the Owner in writing as provided in paragraph 19 above and also by telephone to (a) the Town Supervisor and (b) the chairperson of the Waterfront Committee. As of the Signing of this License Agreement, the Town Supervisor, Tom Traudt, may be reached at
27. Partial Invalidity. If any term, covenant or condition of this License or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this License, or the application of such term, covenant or condition to persons or circumstances other than those as to which it is held invalid or enforceable, shall not be affected thereby and each term, covenant or condition of this License shall be valid and be enforced to the fullest extent permitted by law.
28. Entire Agreement. This License sets forth all the covenants, promises, agreements, conditions and understandings between Owner and Licensee concerning this License and there are no covenants, promises, agreements, conditionals or understandings, either oral or written, between them other than are herein set forth. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this License shall be binding upon Owner or Licensee unless in writing and signed by both parties hereto.
29. This revocable license shall be construed in accordance with the laws of the State of
IN WITNESS WHEREOF, Owner and Licensee have signed and sealed this License as of the date first written.
OWNER: TOWN OF
By: _____________________________
Tom Traudt, Supervisor
LICENSEE:
By: ______________________________
SCHEDULE “A”
Arrival times at Rhinecliff Landing**:
THURSDAY thru FRIDAY SATURDAY SUNDAY
12:30 p.m. 12:30 p.m. 12:30 p.m. 11:30 a.m.
2:30 p.m. 2:30 p.m. 2:30 p.m. 12:30 p.m.
5:30 p.m. 5:30 p.m. 5:30 p.m. 2:30 p.m.
7:30 p.m. 6:30 p.m. 6:30 p.m. 5:30 p.m.
8:30 p.m. 8:30 p.m. 6:30 p.m.
9:30 p.m. 9:30 p.m. 7:30 p.m.
**Time to Load and Unload: 10-15 minutes per trip
2. Dan motioned and Bruce seconded to approve buying 2 LPG tanks (1,000 gallons each) for Vanderburgh Cove Sewer District from Bottini for $2,700. Ron Evangelista stated this may hold up the start up date. He has quotes from 3 vendors, KOSCO at $2,800, Bottini at $2,700 and Starr Gas for $2,936. Part of the concern with ownership is if there are problems the onus is on the Town to repair. If leased it is fixed or replaced. Starr Gas also mentioned re-conditioned units for $2,017. The life expectancy of a new unit is usually 20 years if maintained properly and above ground. Fred Nagel stated that renting is not covered with EFC funding so it makes no sense to rent. Kathy Kinsella informed the Board that both the Town Hall and garage tanks are owned by us. Pam Richardson said oral quotes will suffice. All were in favor of buying two 1,000 gallon LGP tanks to lowest bidder with written confirmation to follow. Ron will forward quotes to Town Clerk next week.
3. Approve sampling and testing for one outfall at the Vanderburgh Cove Sewer District as part of the NYSDEC SPDES Permit renewal process; approximate cost $1,000. Ron Evangelista explained Vanderburgh Cove has been chosen by the DEC for our SPDES permit renewal process. He tried to get an extension to September 31st but they only awarded an extension to August 1st, this is a requirement by the DEC. If something odd shows up on the testing, it can be fixed. The DEC will not agree to testing on the new system and that is why the September extension was denied. Gina asked what happens if something does come up and Ron replied the permit would go on the unofficial list and if not fixed the district would be in violation. Gina then asked the Vanderburgh Cove residents present if they were willing to risk the fine and they all nodded their heads yes.
Tom Mannix wondered why the SPDES permit has not been applied for yet when it is due next month and does not feel that additional testing is warranted – the operator testing is fine. He recommends denying this request. Tom Traudt pointed out this may hold up the EFC funding.
Fred Nagel wants to see it in writing that the VCSD may be fined. Rose Ann Boyle said the Vanderburgh Committee has not received any letters regarding past fines and they are tired of being threatened by fines. The Supervisor will call Fred tomorrow after he speaks to the DEC. Joe asked if we could get the permit now and Ron replied it is in the works but now the DEC wants the additional testing. Tom Traudt will follow up.
On motion from Dan and second by Tom this item was unanimously held over to July 26th meeting. Gina asked for a copy of these letters and the Town Clerk will re-distribute to board members.
4. On motion from Dan and second by Bruce the bookkeeper was unanimously authorized to make the following budget transfers, amendments, and any necessary bookkeeping entries.
GENERAL FUND
BAND CONCERTS
Rhinecliff Day 00 06 7550 401 - $ 50.00
Music at the Dock 00 06 7270 401 + $ 50.00
PART-TOWN FUND
BENEFITS
NYS Retirement 01 08 9010 800 - $ 1,061.24
Worker’s Comp 01 08 9040 800 + $ 1,061.24
To cover estimated Deposit Bill for safety group.
HIGHWAY GENERAL FUND
BENEFITS
Personal Services 02 04 5120 100 - $ 122.16
Worker’s Comp 02 08 9040 800 + $ 122.16
To cover additional amount due for Audit Bill and estimated Deposit Bill for safety group.
4a. Resolution to loan funds to VCSD
WHEREAS, The Vanderburg Cove Sewer District is under going repairs, and
WHEREAS, the repairs to the sewer system will require borrowing, and
WHEREAS, the district does not have adequate funds in the current budget to cover the cost of repairs, and
WHEREAS, the Town Board of the Town of Rhinebeck needs to authorize a temporary advance of monies from the Part-Town Fund to the Vanderburg Cove Sewer District to cover certain expenses,
NOW, THEREFORE BE IT RESOLVED, that the Town Board of The Town of Rhinebeck authorizes the Supervisor to advance the VCSD $59,852.37 from surplus Town Part-Town Funds, and
BE IT FURTHER RESOLVED, such temporary advance shall be repaid with interest reasonably estimated to have been earned on the investment of monies in the Part-Town Fund had such advance not been made, as soon as monies are available but in any event no later than Dec. 31, 2010,
BE IT FURTHER RESOLVED, that this resolution shall take effect immediately
BE IT FURTHER RESOLVED, that the bookkeeper is authorized to make the following budget amendments,
Part-Town Fund
Due From Other Funds 01 391 $59,852.37
Cash 01 200 $59,852.37
To Loan VCSD H80
Capital Project H80 Vanderburg Cove Sewer District Repairs & Improvements
Cash 96 200 $59,852.37
Due to Part-Town Fund 96 630 $59,852.37
Estimated Revenue 96 510 + $59,852.37
Proceeds of Serial Bond 96 5710
Appropriations 96 960
J&J Sass Electric 96 07 8130 203 + $ 59,852.37
Offered by Dan Staley Seconded by Bruce Washburn
Bruce asked what are the proceeds of serial bond and the bookkeeper explained that is the anticipation of bond funding; the Town accountant suggested this coding. Ron reported this is not the final payment to J & J, there is still $23,000 remaining to be paid. Steve Block questioned why a bond is not in place since a former Board started this process several years ago. Pam reported that due to the litigation issue, the Town could not go out to bonding at that point. That process is being finalized now. The Supervisor stated he has been involved with the EFC funding for several years and the Town is fortunate to have received 0% financing for the residents. Fred Nagel stated there is a 2 year window so we should still have one year left for the funding. Are there problems the residents are not aware of? Tom said we will talk about this under discussion.
Councilperson Fox aye
Councilperson Gelb aye
Councilperson Staley aye
Councilperson Washburn aye
Supervisor Traudt aye
Certified to this 12th day of July 2010 by ____________________
Barbara B. Cunningham, Town Clerk
5. Dan motioned and Bruce seconded to approve Capital Project #80, VCSD, Abstract 8, Vouchers 26-27 for $59,852.37. All were in favor.
6. On motion from Dan and second from Gina Capitol Project #79, Hog’s Bridge Abs 8, voucher 28,29 for $494.60 was unanimously approved.
7. With Dan motioning and Bruce seconding Capitol Project #62, Rhineson (TTSM)Abs 6, voucher 11 for $122.50 was unanimously approved.
7a. Dan motioned and Bruce seconded to approve abstract 7 vouchers 799-
866 for $61,398.52 . Motion carried 5-0.
8. Joe motioned with Gina seconding to authorize Highway Superintendent to solicit for bids for 2011’s anticipated highway materials. All were in favor.
9.
MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN AND
WHEREAS, the Town of Rhinebeck and the Village of Rhinebeck are tenants in common on a parcel known as Thompson Mazzarella Park; and
WHEREAS, the Town of Rhinebeck and the Village of Rhinebeck are desirous of seeing the parcel developed as a recreational facility that will enhance the quality of life in both communities; and
WHEREAS, the two municipalities may be able to provide a variety of different resources, Department of Public Works labor, donated funding and materials, funds from expendable trust, grant resources, etc.; and bring them to bear to accomplish the implementation of this recreational facility, and
WHEREAS, both municipalities wish to forge a partnership to develop the park based upon a clear mutual understanding of design, budgets, schedules and resources,
AGREED, this 12th day of July, 2010, between the two municipalities that all efforts will be engaged to develop and implement an intermunicipal agreement to provide for the development of
Bruce reported that the Village wanted to be lead agency on some grants due to the demographics which might make them eligible. On motion from Dan and second by Joe, this resolution was unanimously approved.
10. Increase planning board fee on Special Use Permit from $1500 to $3000.
WHEREAS, on June 28, 2010, the Town Board of the Town of Rhinebeck (the “Town Board”) enacted a new set of fees for various steps in the Town’s planning review process; and
WHEREAS, one of those fees should be adjusted;
Now therefore, be it RESOLVED: The Town Board, upon its determination that the adoption of an updated fee schedule is a Type II Action under SEQRA for which environmental review is precluded, adopts effective immediately upon certification by the Town Clerk the change in fee schedule as follows in the column entitled “NEW” and directs the posting of the change in fee schedule on the Town’s web-site and the distribution of copies thereof to the Zoning Enforcement Officer, Planning Board and Zoning Board of Appeals:
FEE SCHEDULE CURRENT NEW
Site Plan
• Payment in lieu of Recreation
Land $1,500 for each dwelling
unit, if not previously subject to payment under
Subdivision Plat Approval
$3,000 for each dwelling unit, if
not previously subject to
payment under Subdivision Plat
Motion by Joe Gelb Seconded by Gina Fox
Planning Board Chair Mike Trimble stated this fee was just overlooked at the previous meeting.
Tom Traudt aye
Dan Staley aye
Bruce Washburn aye
Joe Gelb aye
Gina Fox aye
Resolution Certified:
__________________________________________
Barbara Cunningham, Town Clerk Date
11. On motioned from Dan and second by Gina Brandon Dahlem was unanimously hired substitute lifeguard at $8.50 per hour.
Discussion
1. 2008 financial process review - tabled until 7/26 meeting
2. 2008 Audit by Sedore – Joe is concerned about the response ,”we are a small Town” as the reason for some of the stated deficiencies in this report. This report has been floating around since March; when can the Board expect some inventory reports. The Supervisor reported that the Highway, and Recreation Departments, Cemetery and Transfer Station have all completed their inventories and the Town Hall inventory is being worked on now. Another concern of Joes is the money in Capital projects if the project is complete. We need a systematic session to close these accounts if complete. Joe then asked when we will get the 2009 audit and Tom will schedule that with Sedore this week. Hopefully they will be start the audit soon. This Board has made definite progress by separating some of the steps recommended. Staffing is a big concern and the burden is usually on the bookkeeper. We are trying the handle purchase orders electronically. Shelly is working with the Highway Secretary Catherine Skein. The purpose of the audit is to address problems and we are working on solutions. Bruce agrees that the Town is moving in the right direction. The new software should improve production.
Joe is concerned that the Town is running deficients in most revenue generating departments; we need to increase fees. Bruce feels any fee increases need to be done sensitively and wisely.
3.
4. EFC Funding – Attorney Scott Volkman reported the Town has 2 years to expend the funds. The Town still has conditions which must be met; we need an inter municipal agreement with
Bruce asked if there will be principle forgiveness and Scott doesn’t know. Ron Evangelista said he has spoken with EFC and has been told that this project is not eligible for principle forgiveness. We were above the economic threshold based on the median income of the Town.
At 9:45 on motion from Dan and second from Bruce the Board unanimously went into an attorney/client session which ended at 10:10.
ADJOURNMENT
On motion from Dan and second from Bruce this meeting was unanimously adjourned at 10:11.
Respectfully submitted,
Barbara Cunningham
Town Clerk