Town Board Meeing Minutes 09-26-11
Posted on: 10/13/2011
Date of Minutes:
09/26/2011
TOWN OF RHINEBECK SEPTEMBER 26, 2011 TOWN BOARD MEETING MINUTES
At 6:45 Supervisor Traudt opened this meeting and introduced Girl Scout Moira Briggs to lead everyone in the Pledge of Allegiance.
PRESENT: Supervisor Tom Traudt, Council members Bruce Washburn, Gina Fox, Joe Gelb and Dan Staley. 7 residents also in attendance.
ANNOUNCEMENTS
September 27th at 5:30 Budget Workshop
September 28th at Starr Library at 6:30 TMP Skateboarding Park Design Meeting
October 10th all Town offices and facilities will be closed in observance of Columbus Day
October 11th Town Board meeting will be held at Morton Library in Rhinecliff
October 13th - October 15th Clearwater will be docked in Rhinecliff.
Conservation Advisory Board, Rhinecliff Advisory Council, TMP, Task Force for Solid Waste Committee and Energy & Resilience Task Force are all looking for new members.
PRESENTATION
Rhinebeck Fire Department Ambulance - Bob Ellsworth and Sandy Williams want to bring the Town Board up to date on the Rhinebeck Fire Dept Ambulance Fund Raising Drive. The final specs for the new ambulance came in at $150,000 and we are still a little short. They thanked the residents and local businesses who have contributed to the drive. The Fire Department has also received donations from the Benson Frost Trust Fund and the Thomas Thompson Trust has a matching grant for us.
Our old ambulance caught on fire and recently broke down on Route 9. We have spent $10,000 on repairs and now have a loaner. The Fire Department is all volunteer and we have hand delivered flyers which were put on the homeowner's mail boxes to help raise awareness of this Fund Drive. Over half of our emergency calls are in the Town outside the Village; our district includes all the Village, Hillside Fire District and out east of the Village.
Sandy explained there are 4 levels of ambulatory calls: serious, not as serious, need help and out of bed calls. If the call is serious then Northern Dutchess Paramedics must respond but the other 3 levels we can handle. Bob stated the cost of being a firefighter is constantly rising with equipment and apparel expenses.
BUSINESS BEFORE THE BOARD
- Bruce motioned and Dan seconded to approve 9B Abstract, vouchers 990-1049 for $62,081.95. All were in favor.
- Bruce motioned and Dan seconded to approve Capital Project Abstract 9/26/2011
Capital Project H59 Recycling Center Maint.
Lighthouse Solar Abs 4 V7 75 07 8160 200 $52,032.00
Capital Project 62 Rhineson (TTSM Park)
Weston & Sampson Abs 8 V12 78 06 7110 213 $ 2,505.00
Capital Project 80 VCSD
J.T. Landscaping Abs 8 V6 96 07 8130 205 $ 3,200.00
J.T. Landscaping Abs 8 V7 96 07 8130 205 $ 2,000.00
Capital Project 81 Town Garage Solar
Mannino electric Abs 6 V12 97 04 5132 200 $68,393.50
Joe requested the Mannino voucher not be paid until he can meet with Shelly to verify the amount. All were in favor of approving Abstract minus the $68,393.50 for a total of $59,737.00.
- On motion from Dan and second by Gina the bookkeeper was unanimously authorized to make the following budget transfers, amendments, and any necessary bookkeeping entries.
GENERAL FUND
SUPERVISOR
Dues/Mileage/School 00 01 1220 447 - $ 600.00
Contracts 00 01 1220 454 + $ 600.00
Due to increase in Accounting Software upgrade.
INDEPENDENT AUDIT
Supervisor Accounting Services 00 01 1220 400 - $ 5,000.00
Contingency 00 01 1990 400 - $ 600.00
Accounting Services 00 01 1320 400 + $ 5,600.00
ASSESSOR'S
Appraisals 00 01 1355 451 - $ 2,407.05
Attorney 00 01 1355 452 + $ 2,407.05
TOWN CLERK
Contingency 00 01 1990 400 - $ 1,439.54
Codification/On Web 00 01 1410 460 + $ 1,439.54
To cover expense for Local Law #2.
BUILDINGS
Contingency 00 01 1990 400 - $ 345.96
Fuel Oil 00 01 1620 411 + $ 345.96
Contingency 00 01 1990 400 - $ 700.00
Building-Grounds Maintenance 00 01 1620 440 + $ 700.00
To cover expense of unplanned pointing repairs and pumping septic tank.
CONTROL OF DOGS
Contingency 00 01 1990 400 - $ 253.00
P.S. Floating Laborer 00 02 3510 101 + $ 234.40
Social Security 00 02 3510 800 + $ 18.60
GARAGE
Contingency 00 01 1990 400 - $ 2,517.65
P.S. Floating Laborer 00 04 5132 100 + $ 2,338.74
Social Security 00 04 5132 800 + $ 178.91
POOL
P.S. Lifeguards 00 06 7180 101 - $ 4,500.02
P.S. Pool Coordinator 00 06 7180 105 + $ 4,500.02
Doyle's title was Pool Coordinator instead of a Lifeguard Title.
Supplies 00 06 7180 410 - $ 25.00
Equipment 00 06 7180 200 + $ 25.00
Supplies 00 06 7180 410 - $ 100.00
Pest Control 00 06 7180 427 + $ 100.00
REFUSE & GARBAGE
Meter Rental 00 07 8160 452 - $ 800.00
Annual Well Testing 00 07 8160 451 + $ 800.00
EMPLOYEE BENEFITS
Estimated Revenues 00 510 + $1,349.15
Worker's Comp Dividend Interest 00 2402
Appropriations 00 960 + $1,349.15
Worker's compensation 00 08 9040 800
To amend the budget to record the additional revenue and expense for worker's comp.
Contingency 00 01 1990 400 - $ 3,356.04
Worker's Compensation 00 08 9040 800 + $ 2,744.80
To cover additional expense due to increase of rates.
Unemployment Insurance 00 08 9050 800 + $ 611.24
To cover 2nd qtr bill.
PART-TOWN FUND
ZONING
Contingency 01 01 1990 400 - $ 5,427.88
Attorney 01 07 8010 452 + $ 5,427.88
Computer Consultant 01 07 8010 401 - $ 50.00
Software Maint 01 07 8010 492 + $ 50.00
PLANNING
Postage 01 07 8020 448 - $ 150.00
Supplies 01 07 8020 410 + $ 150.00
To cover copying bill for lawsuit.
HIGHWAY PART-TOWN FUND
SERVICES FOR OTHER GOV'TS
Estimated Revenues 03 510
Village Fuel Use 03 2771 + $20,500.00
School Fuel Use 03 2774 + $ 2,600.00
Rhinecliff Fuel 03 2772 + $ 2,000.00
Hillside Fuel 03 2773 + $ 1,500.00
Appropriations 03 960
Village Fuel Use 03 04 5148 401 + $20,500.00
School Fuel Use 03 04 5148 404 + $ 2,600.00
Rhinecliff Fuel 03 04 5148 402 + $ 2,000.00
Hillside Fuel 03 04 5148 403 + $ 1,500.00
To adjust budget for estimated additional materials used for Sept-Dec.
EMPLOYEE BENEFITS
Medical Insurance 03 08 9060 800 - $ 1,827.51
Worker's Compensation 03 08 9040 800 + $ 1,827.51
To cover additional expense due to increase of rates.
- Dan motioned and Bruce seconded to approve additional $916 to NSG Construction Services for completion of pedestrian walk way over train tracks in Rhinecliff. Bruce explained that when the roof was coming off, no one realized there was plywood under it so this was an additional cost. Motion carried 5-0.
- Dan motioned and Bruce seconded to appoint Bill Dowden and Nancy Kelly to Task Force for Solid Waste Committee, term to expire 12/31/2012. Joe feels it is too early to make appointments to this committee since there seems to be some confusion on the part of the existing committee members. He thinks the Town Board needs to meet with the Village officials and the existing committee. Gina said there might be confusion on goals but we need to appoint volunteers. Joe wants to see balance and we shouldn't start making appointments yet. Dan agrees with Joe that we need to work together with the Village but appointments are necessary; the Transfer Station issue needs to be addressed. Gina suggested mini transfer stations around the town, we need to look at the bigger picture and have a clear vision for our future. Dan feels that Gary Kenton seems to looking more at Village issues. Bruce stated we gave this committee clear charges and now we are following procedure; appointments need to be made. We have done everything we need to do and now we need to move forward.
Joe said our resolution does not fit what Gary is suggesting and we need to meet with them. Tom feels we clearly gave our direction and the people wanting to volunteer for this committee need to be appointed. The Task Force should meet with Bruce. Suggesting mini transfer stations is too costly. Tom also informed the Board that Jeff Romano has also submitted an application and suggested adding his name to the motion. Joe feels it is a governance issue which needs to be resolved. Bruce feels we have agreed that the Task Force would not have a Town Board member or liaison, but the Board would be updated every two months as to its activities. Bruce is tired of playing games and these 3 people are all viable candidates. Joe questioned if the applicants have private haulers and Bruce feels we need to trust the people involved to be balanced and unbiased. No vote taken on the original motion. On motion from Tom and second by Bruce - Bill Dowden, Nancy Kelly and Jeff Romano were appointed on a 4-1 vote with Joe voting nay.
- Bruce motioned and Gina seconded to award David Swart the removal of tulip tree next to Town Hall for $2,850. Bruce would like to hold this off since another bidder will be coming by tomorrow to look at the tree. Bruce motioned to authorize Tom to sign contract for $2,850 or less depending on 3rd estimate with Dan seconding. All were in favor.
- Gina motioned and Dan seconded to approve RDA contract for the bookkeeping department accounting software contract for $7,800.00 for 10/1/2011-9/30/2012. Counsel feels the Board might need to follow our Procurement Policy on this contract and Bruce responded it is a proprietary software contract which would make it exempt from procurement policy. All were in favor of awarding the contract to RDA.
- September 12th town board meeting minutes were held over to October 11th meeting.
- Dan motioned and Bruce seconded to approve road name changes per Mike DeCola request and Rudy Macak, 911 Emergency Response Coordinator, approval for Holy Cross Way to be renamed to Ellerslie Road and Mill Road driveway to East Gate Drive. All were in favor. Town Clerk will notify 911 emergency response department.
- On motion from Gina and second by Dan the Town Hall Usage Request from Sharon Rushton for Girl Scout Troop event on Sunday October 30th from 12 noon to 4 was unanimously approved
- Dan motioned and Bruce seconded to allow Sinterklaas Celebration to use Town Hall on December 3rd from 9 am to 5 pm. All were in favor.
- Gina motioned and Bruce seconded for Rhinebeck Performing Arts to use Town Hall on October 4th at 4:00. Motion carried unanimously.
- Authorize Supervisor to sign Legal Services Agreement with Grant & Lyons for Astor Rhinebeck Associates LLC v. Town of Rhinebeck at $200.00 per hour. Held over until October 11th meeting.
- Dan motioned and Bruce seconded to schedule public hearing for October 4, 2012 at 4:30 for 2012 Community Block Grant submission by TMP for Handicapped Accessibility at park for $100,000. All were in favor.
- Authorize Supervisor to sign amendments for solar installations at Transfer Station and Highway Garage.
PHOTOVOLTAIC ARRAY DESIGNS & INSTALLATIONS AT
THE TOWN OF RHINEBECK (NYSERDA Grant Nos. 19432 and
19521 under RFP 10)
WHEREAS, the Town of Rhinebeck (the "Town") has received grants from the New York State Energy Research and Development Authority ("NYSERDA") for Photovoltaic Installation solar panel projects at the Highway Garage and the Transfer Station; and
WHEREAS, the Town entered into agreements with NYSERDA relating to these
projects - namely Agreement No. 19521 dated as of April 1, 2010 relating to the Highway Garage and Agreement No. 19432 dated as of April 1, 2010 relating to the Transfer Station; and
WHEREAS, NYSERDA has approved amendments, in the attached form, to both of these agreements to allow for funding of an additional solar project, which will be at the Town Hall;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes
Supervisor Traudt to sign amendments to the above agreements, substantially in the form annexed hereto.
Motion by Gina Fox Seconded by Joe Gelb
Joe Gelb aye
Gina Fox aye
Dan Staley aye
Bruce Washburn aye
Tom Traudt aye
Resolution passed 5-0
- Bruce motioned and Dan seconded to approve following:
REQUEST FOR PROPOSALS FOR RHINECLIFF DRAINAGE IMPROVEMENTS
The Town Board of the Town Rhinebeck is seeking proposals for professional Engineering services for a detailed design of drainage improvements for the Hamlet of Rhinecliff in Dutchess County, New York. The existing street and storm drainage is a conglomeration of ditches, blind ditches, French drains, various pipes sizes and types, as well as catch basins. Presently there are only 2 known outlets to the Hudson River (see Rhinecliff Drainage survey of catch basins in the Hamlet available in the Town of Rhinebeck Highway Department Superintendent's office (Kathy Kinsella@juno.com) for more detailed information.
The proposal should include the development of detail plans and specification for the orderly supplementation of the existing system, including new drainage pipes, basins, curbs, gutters, additional and enhanced outlet to the Hudson River as well as any required easements.
Interested firms shall submit proposals which must be postmarked by November 3, 2011 or received in the Town Clerk's Office at 80 E. Market Street, Rhinebeck, NY 12572 by 12 noon on November 3rd. For additional information contact Town Clerk's Office at town.clerk@rhinebeck-ny.gov
The Supervisor reported he has asked Tom Mannix to draw up this RFP for the Hamlet drainage so the Town Board can start addressing the drainage problems down in Rhinecliff. Joe feels it needs geographical perimeters and doesn't say how detailed we want the proposal. Bruce says this is just to scope the problem and is a good place to start. Dan stated that Kathy Kinsella has mapped the drainage issue and this is a good beginning. We need to give the bidders some freedom with their proposals. Tom Mannix said that in today's environment he thinks we will get responses.
Councilwoman Gina Fox aye
Councilman Joe Gelb nay
Councilman Dan Staley aye
Councilman Bruce Washburn aye
Supervisor Tom Traudt aye
Resolution passed 4-1
DISCUSSION
Solar Projects update - Joe said the Town Hall roof repairs will start tomorrow, weather permitting. Hopefully the tree can be removed next week and then the panels will start to go up.
Schedule for minor amendments to zoning law - Joe has been meeting with Mike Trimble and Art Brod and they have come up with a draft for minor amendments which he will circulate to the Board this week. Bruce wants legal advice from our litigation attorney and Joe stated that John Lyons has given input on several issues.
PUBLIC COMMENT
The Supervisor introduced James Dell'Olio who is renovating a home on Route 9G. Mr. Dell'Olio explained he started the project without a building permit and has subsequently paid the appropriate fines and has submitted all the necessary paperwork at this point. He has experienced some problems with the Building Inspector and he wants to encourage the Board to look at my issue in the spirit of wanting this Town to handle building inspector issues in a better fashion. Pam Richardson stated this needs to be discussed in Executive Session since it is a personnel issue.
EXECUTIVE SESSION
At 8:20 on motion from Dan and second by Bruce the Board went into Executive Session pursuant to Public Officers Law Section 105(1) (f) to discuss a personnel matter pertaining to a particular individual. All were in favor.
ADJOURNMENT
At 9:00 the Board came back into regular session on motion from Dan and second by Bruce to adjourn. Motion carried unanimously.
Respectfully submitted,
Barbara Cunningham
Town Clerk