Town Board Meeting Minutes 03-15-2010
Posted on: 4/13/2010
Town of Rhinebeck Town Board Agenda for March 15, 2010
Date of Minutes:
03/15/2010
Town of Rhinebeck Town Board Meeting Minutes for March 15, 2010
At 6:00 the Supervisor called this meeting to order with councilpersons Gina Fox, Joe Gelb, Dan Staley and Bruce Washburn present. Ray Jurkowski from Morris & Associates also attended.
Action Items:
1. Resolution 10 of 2010 to authorize Supervisor to sign Arold Construction Co for Vanderburgh Sewer Treatment System Wastewater facility replacement project for $811,450.00.
Dan Staley motioned with Bruce Washburn seconding:
WHEREAS, on November 6, 2009, the Town of Rhinebeck on behalf of the Vanderburgh Cove Sewer District received general construction bids for the Vanderburgh Cove Treatment Systems, Wastewater Treatment Facility Replacement Project, and
WHEREAS, the sealed bids for the general construction work at the Vanderburgh Cove Sewer Treatment Systems, Wastewater Treatment Facility Replacement Project were publicly opened and read aloud pursuant to General Municipal Law Section 103, and
WHEREAS, Arold Construction Company, located at 51 Powder Mill Bridge Road, Kingston, New York 12401 responded to the Town of Rhinebeck Notice to Bidders regarding the Vanderburgh Cove Sewer Treatment Systems, Wastewater Treatment Facility Replacement Project and is the apparent low bidder, and
WHEREAS, the Town Engineer, Morris Associates, P.L.L.C., has recommended that Arold Construction Company, located at 51 Powder Mill Bridge Road, Kingston, New York 12401, is the lowest responsible bidder; and
WHEREAS, at a meeting of the Town Board of the Town of Rhinebeck on December 14, 2009, the Town Board did award the contract for general construction work on the Vanderburgh Cove Sewer Treatment Systems, Wastewater Treatment Facility Replacement Project to Arold Construction Company, located at 51 Powder Mill Bridge Road, Kingston, New York 12401, for a cost not to exceed $811,450.00; and
WHEREAS, at a meeting on the Town Board of the Town of Rhinebeck on March 8, 2010, the Town Board did authorize the Supervisor to execute an agreement for the Vanderburgh Cove Sewer Treatment Systems, Wastewater Treatment Facility Replacement Project in substantially the same form as annexed hereto, now, therefore, be it
RESOLVED, that the Town Board of the Town of Rhinebeck does hereby affirm its actions taken on December 14, 2009 and March 8, 2010 awarding the general construction work on the Vanderburgh Cove Sewer Treatment Systems, Wastewater Treatment Facility Replacement Project bid to Arold Construction Company, located at 51 Powder Mill Bridge Road, Kingston, New York 12401, for a cost not to exceed $811,450.00 and authorizing the Supervisor to execute an agreement with Arold Construction Company for the Vanderburgh Cove Sewer District Treatment Systems, Wastewater Treatment Facility Replacement Project in substantially the same form as annexed hereto.
ROLL CALL:
Councilperson Fox aye
Councilperson Gelb aye
Councilperson Staley aye
Councilperson Washburn aye
Supervisor Traudt aye
Motion carried unanimously.
2. Resolution 11 of 2010 to authorize Supervisor to sign J & J Sass Inc for electrical work at Vanderburgh Cove facility replacement for $89,100.00.
BY BOARD MEMBER Dan Staley
WHEREAS, on November 6, 2009, the Town of Rhinebeck on behalf of the Vanderburgh Cove Sewer District received bids for Vanderburgh Cove Sewage Treatment Project - Electric Phase; and
WHEREAS, the sealed bids for the Vanderburgh Cove Sewer Treatment Project - Electric Phase were publicly opened and read aloud pursuant to General Municipal Law Section 103, and
WHEREAS, J & J Sass Electric Company, located at 30 Grand Street, P.O. Box 1910, Kingston, New York 12401 responded to the Town of Rhinebeck Notice to Bidders regarding the Vanderburgh Cove Sewer Treatment Project - Electric Phase and is the apparent low bidder; and
WHEREAS, the Town Engineer, Morris Associates, P.L.L.C., has recommended that J & J Sass Electric Company, located at 30 Grand Street, P.O. Box 1910, Kingston, New York 12401, is the lowest responsible bidder;
WHEREAS, at a meeting of the Town Board of the Town of Rhinebeck on December 14, 2009, the Town Board did award the contract for the Vanderburgh Cove Sewer Treatment System Project - Electrical Phase to J&J Sass Electric Company, located at 30 Grand Street, P.O. Box 1910, Kingston, New York 12401, for a cost not to exceed $89,100.00; and
WHEREAS, at a meeting on the Town Board of the Town of Rhinebeck on March 8, 2010, the Town Board did authorize the Supervisor to execute an agreement for the Vanderburgh Cove Sewer District Project - Electric Phase in substantially the same form as annexed hereto,
Now, therefore, be it
RESOLVED, that the Town Board of the Town of Rhinebeck does hereby affirm its actions taken on December 14, 2009 and March 8, 2010, awarding the Vanderburgh Cove Sewer Treatment System - Electrical Phase bid to J & J Sass Electric Company, located at 30 Grand Street, P.O. Box 1910, Kingston, New York 12401, for a cost not to exceed $89,100.00, and authorizing the Supervisor to execute an agreement for same in substantially the same form as annexed hereto.
SECONDED BY: Gina Fox
ROLL CALL:
Councilperson Fox aye
Councilperson Gelb aye
Councilperson Staley aye
Councilperson Washburn aye
Supervisor Traudt aye
Motion carried unanimously.
3. Resolution 12 pf 2010 to authorize Supervisor to sign contract with B & K Excavation, Inc. for Phase I Manhole replacement project at Vanderburgh Cove for $57,569.00
BY BOARD MEMBER Dan Staley
WHEREAS, on November 17, 2009, the Town of Rhinebeck on behalf of the Vanderburgh Cove Sewer District received bids for Vanderburgh Cove Sewage Sewer Collection System, Phase 1, Manhole Replacement Project; and
WHEREAS, sealed bids for the Vanderburgh Cove Sewer Collection System, Phase 1, Manhole Replacement Project were publicly opened and read aloud pursuant to General Municipal Law Section 103, and
WHEREAS, B & K Excavation Inc., located at 4 Talbot Drive, Pleasant Valley, New York 12569 responded to the Town of Rhinebeck Notice to Bidders regarding the Vanderburgh Cove Sewer Treatment Project, - Electric Phase; and
WHEREAS, the Town Engineer, Morris Associates, P.L.L.C., has recommended that B & K Excavation Inc., located at 4 Talbot Drive, Pleasant Valley, New York 12569, is the lowest responsible bidder; and
WHEREAS, at a meeting of the Town Board of the Town of Rhinebeck on March 8, 2010, the Town Board did award the contract to B&K Excavation Inc., located at 4 Talbot Drive, Pleasant Valley, New York 12569; now, therefore, be it
RESOLVED, that the Town Board of the Town of Rhinebeck does hereby affirm its action taken March 8, 2010 awarding the Vanderburgh Cove Sewer Collection System, Phase 1, Manhole Replacement Project bid to B & K Excavation Inc., located at 4 Talbot Drive, Pleasant Valley, New York 12569, for a cost not to exceed $57,569.00; be it, further
RESOLVED, that the Supervisor of the Town of Rhinebeck be and he hereby is authorized to execute an agreement for the Vanderburgh Cove Sewer Collection System, Phase 1, and Manhole Replacement Project in substantially the same form as annexed hereto.
SECONDED BY: Bruce Washburn
Bruce is wondering since there is one less manhole to replace why is the original contract price not adjusted accordingly. Ray Jurkowski explained that this will be handled with a change order since the manhole at the Kirkpatrick property is not being replaced. Dan met with Brian from B & K Excavating and he has a good feeling about the company and their work.
ROLL CALL:
Councilperson Fox aye
Councilperson Gelb aye
Councilperson Staley aye
Councilperson Washburn aye
Supervisor Traudt aye
Motion carried unanimously.
4. Resolution 13 of 2010 to authorize Supervisor to sign contract with Washington Estate Transport Inc for $6,800 to furnish and install aluminum gangway at Rhinecliff Dock.
AWARDING THE CONTRACT FOR PURCHASE AND INSTALLATION OF A REMOVABLE ALUMINUM RAMP IN CONNECTION WITH THE KINGSTON-RHINECLIFF FERRY DOCK, TO WASHINGTON ESTATE TRANSPORT, INC.
MOTION BY: Dan Staley
WHEREAS, the Town Board of the Town of Rhinebeck has solicited written proposals for the manufacture, purchase and initial installation of a removable aluminum ramp, twenty (20) feet by four (4) feet pursuant to the RFP prepared by the Attorney to the Town, Gellert & Klein, P.C. ; and
WHEREAS, on February 17, 2010, sealed bids for the Rhinecliff-Ferry Water Taxi
Docks were publicly opened and read aloud pursuant to General Municipal Law Section 103, and
WHEREAS, the Attorney to the Town, Gellert & Klein, P.C. has reviewed all of the bids and has determined that the apparent low bidder for the manufacture, purchase and initial installation of a removable aluminum ramp is Washington Estate Transport, Inc., 51 Josephine Avenue, Rosendale, New York 12472; now, therefore, be it
RESOLVED, that the Town Board of the Town of Rhinebeck does hereby award the manufacture, purchase and initial installation of a removable aluminum ramp contract to the lowest responsible bidder, Washington Estate Transport, Inc., 51 Josephine Avenue, Rosendale, New York 12472, for a cost not to exceed $6,800.00, for manufacture, purchase and installation of such removable aluminum ramp, pursuant to their bid dated February 16, 2010, subject to the submission of satisfactory proof of insurance to the Town Clerk.
SECONDED BY: Bruce Washburn
Bruce explained that this unit will be attached to south side of existing platform. We are only paying for the material and Kingston is paying for the labor to build a floating dock and bring across the river each season. This will be allocated out of the Capital Fund. Joe is concerned about what happens if this doesn't work for the ferry boat service and Dan feels it could be opened up to other vessels. Gina asked about the liability and Tom stated Kingston hold its own liability but he has spoken with Greg Rakow and Rhinebeck has a $15 million umbrella policy per incident.
ROLL CALL:
Councilperson Fox aye
Councilperson Gelb aye
Councilperson Staley aye
Councilperson Washburn aye
Supervisor Traudt aye
Motion carried unanimously.
- SEQRA resolution 14 of 2010 of declaring Vanderburgh Cove reconstruction as a Type II action
RE: A RESOLUTION OF THE TOWN OF RHINEBECK, DUTCHESS COUNTY, NEW YORK AS TO SEQRA DETERMINATION.
BE IT RESOLVED by the Town Board of the Town of Rhinebeck, Dutchess County, as follows:
Section 1. It is hereby determined that the Town Board has previously declared itself to be the lead agency under the State Environmental Quality Review Act ("SEQRA") and the regulations promulgated thereunder for purposes of determining the environmental impact of the project described in Section 3 hereof.
Section 2. It is hereby ratified and confirmed that the project described in Section 3 hereof is a Type II Action as to which said regulations provide that Type II Actions will not have a significant impact upon the environment. This project meets the requirements of a Type II Action under 6 NYCRR Part 617.5 (c)(2) as the replacement, rehabilitation or reconstruction of a facility, in kind, on the same site.
Section 3. The project which is the subject of this resolution is described as follows: The repair and reconstruction of the damaged sewage treatment facility and appurtenances thereto and other incidental improvements and expenses in connection therewith for the Vanderburgh Cove Sewer Districts in the Towns of Rhinebeck and Hyde Park, Dutchess County, New York at a maximum estimated cost of $1,750,000.00.
Section 4. This resolution shall take effect immediately.
Motion by Dan Staley
Seconded by Gina Fox
Councilperson Fox aye
Councilperson Gelb aye
Councilperson Staley aye
Councilperson Washburn aye
Supervisor Traudt aye
Motion carried unanimously.
6. Chamber of Commerce resolution 15 of 2010
WHEREAS, The Town Board of the Town of Rhinebeck has received a request for financial support from the Rhinebeck Area Chamber of Commerce, and
WHEREAS, The Town Board would like to support the Chamber of Commerce to help promote and/or advertise the Town, and
NOW, THEREFORE BE IT RESOLVED, that the Town Board of The Town of Rhinebeck authorizes to pay the Rhinebeck Area chamber of commerce $3,000.00 from account code 00 05 6410 400 publicity with the following budget amendment,
Appropriated Fund Balance 00 599 $3,000.00
Appropriations 00 960 $3,000.00
Publicity 00 05 6410 400
Offered by Dan Staley
Seconded by Gina Fox
Gina has been asked by the C.A.C. that the lighting in the future be LED lighting. Bruce feels the Town needs a contract next year with the Chamber describing what they will use the money for. Everyone agreed.
Roll Call Vote: Councilperson Fox aye
Councilperson Gelb aye
Councilperson Staley aye
Councilperson Washburn aye
Supervisor Traudt aye
Motion carried 5-0.
- Tom told the Board that Todd Young from AFLAC has approached the Town for our employees to have this type of insurance coverage. There is no expense involved for the Town but permission is needed to allow payroll deductions if any of our employees choose to participate in this program. He would like the Board to consider and discuss at the March 22nd meeting.
DISCUSSION
Joe told the Board he is drafting an amendment to eliminate employee/ Town Board member and political affiliation for the Ethics Board. Tom wants to contact Brandt Neuneker who is chairing our Ethics Board before any decisions are made. Bruce is not sure about the non-political party part.
At 6:26 on motion from Joe and second from Gina the Board went into Executive Session to discuss threatened litigation. All were in favor
ADJOURNMENT
At 6:45 on motion from Dan and second by Bruce this meeting was unanimously adjourned.
Respectfully submitted,
Barbara Cunningham
Town Clerk