Town Board Meeting Minutes 12-28-2011
Posted on: 1/10/2012
Date of Minutes:
12/28/2011
December 28, 2011 Town of Rhinebeck Town Board Meeting Minutes
At 6:45 Supervisor Traudt called this meeting to order and lead the audience in the Pledge of Allegiance. Councilmember's Gina Fox, Dan Staley and Bruce Washburn were present along with 15 residents. Councilman Joe Gelb was absent.
ANNOUNCEMENTS
January 1st at 10:30 swearing in of newly elected officials at Town Hall
January 2nd - Town offices will be closed for New Year's Day holiday
January 9th Re-organizational Town Board meeting at 6:45
Conservation Advisory Board, Recreation Committee, Rhinecliff Advisory Council and Aging Committee are looking for new members. Contact Town Clerk's Office at 876-3409 if interested.
Ice skating rink at Rec Park will hopefully open the 3rd week of January (weather permitting)
ACTION ITEMS
- On motion from Dan and second by Gina Abstract 12B, vouchers1316 - 1447 for $124,508.58 was unanimously approved. .
- Dan motioned and Bruce seconded to approve Cap Project 12/28/11 abstract for $11,069.50. Motion carried 4-0.
- Dan motioned and Bruce seconded to approve following Budget transfers and amendments
GENERAL FUND
SUPERVISOR
Postage 00 01 1220 448 - $ 345.00
Social Security 00 01 1220 800 + $ 345.00
Medical 00 08 9060 800 - $ 24.34
Vision Insurance 00 01 1220 805 + $ 24.34
The vision portion of the insurance is now separated from the MVP policy.
ASSESSOR'S
P.S. Maintenance Clerk 00 01 1620 102 - $ 400.00
P.S. Aide PT 00 01 1355 103 + $ 400.00
To move funds for same employee between two jobs.
Computer Consultant 00 01 1355 401 - $ 500.00
Postage 00 01 1355 448 - $ 300.00
Town Attorney 00 01 1420 452 - $ 1,400.00
Attorney 00 01 1355 452 + $ 2,200.00
Includes estimating what will be needed thru December.
TOWN CLERK
P.S. Add'l Funds 00 01 1410 102 - $ .08
P.S. Town Clerk 00 01 1410 100 + $ .08
Needed due to computer rounding.
Supplies 00 01 1410 410 - $ 29.00
Equipment 00 01 1410 200 + $ 29.00
Requested by Town Clerk
Restoration of Books 00 01 1410 461 - $ 95.00
Computer Consultants 00 01 1410 401 + $ 95.00
Requested by Town Clerk
Medical 00 08 9060 800 - $ 34.32
Vision Insurance 00 01 1410 805 + $ 34.32
The vision portion of the insurance is now separated from the MVP policy.
BUILDINGS (Town Hall)
Equipment 00 01 1620 200 - $ 750.00
Records Management 00 01 1620 401 - $ 250.00
Telephone 00 01 1620 430 - $ 890.00
Electricity 00 01 1620 431 - $ 630.00
Contracts 00 01 1620 454 - $ 500.00
Supplies 00 01 1620 410 + $ 150.00
Fuel Oil 00 01 1620 411 + $2,870.00
Discussed with TT.
MAINTENANCE
Telephone 00 01 1630 430 - $ .05
Electricity 00 01 1630 431 + $ .05
SUPT OF HIGHWAYS
Medical 00 08 9060 800 - $ 442.10
Social Security 00 04 5010 800 + $ 426.00
Vision Insurance 00 04 5010 805 + $ 16.10
The vision portion of the insurance is now separated from the MVP policy.
GARAGE
Contracts 00 04 5132 454 - $ 636.00
Supplies 00 04 5132 410 + $ 300.00
Water 00 04 5132 432 + $ 36.00
Repairs 00 04 5132 440 + $ 300.00
Requested by Hway Superintendent.
TOWN LANDING
P.S. Labor 00 06 5720 101 - $ 813.97
Maintenance Equipment 00 01 1630 200 - $ 180.25
Repairs/Maintenance 00 06 5720 440 + $ 994.22
Requested by Super of Bldgs & Grounds to cover shipping on cleats & add'l repairs.
PARKS
Contractual 00 06 7110 400 - $ 200.00
Rhinecliff Memorial 00 06 7110 482 + $ 200.00
Requested by Super of Bldgs & Grounds to cover expense of lift and lights.
PLAYGROUNDS
P.S. Seasonal 00 06 7140 104 - $ 1,037.88
P.S. Maintenance 00 06 7140 103 + $ 1,037.88
Equipment 00 06 7110 200 - $ 1,000.00
Equipment 00 06 7140 200 - $ 1,000.00
Supplies 00 06 7140 410 - $ 211.00
Repairs/Maintenance 00 06 7140 440 - $ 350.00
Porta Potty 00 06 7140 473 - $ 100.00
Ballfields-Rec Park 00 06 7140 478 - $ 800.00
Electric 00 06 7140 431 + $ 2,846.04
Mileage/Fuel 00 06 7140 447 + $ 500.00
Stone Church Fields 00 06 7140 484 + $ 114.96
POOL
P.S. Cashiers 00 06 7180 103 - $ 1,005.60
P.S. Maintenance 00 06 7180 104 + $ 1,005.60
HISTORIAN
Consultant 00 06 7510 401 - $ 36.22
Contractual 00 06 7510 400 + $ 36.22
Requested by Historian.
ENVIRONMENTAL CONTROL CAC
Dues/Miles/School 00 07 8090 447 - $ 595.00
Supplies 00 07 8090 410 - $ 123.00
Equipment 00 07 8090 200 + $ 718.00
Requested by CAC to purchase a laptop.
CEMETERY
Propane 00 07 8810 413 - $ 100.00
Supplies 00 07 8810 410 + $ 100.00
Medical 00 08 9060 800 - $ 16.10
Vision Insurance 00 07 8810 805 + $ 16.10
The vision portion of the insurance is now separated from the MVP policy.
EMPLOYEE BENEFITS
Supplies 00 01 1220 410 - $ 205.53
Taxes & Assessments 00 01 1950 400 - $ 169.94
Consultants 00 01 1989 400 - $ 500.00
Contingency 00 01 1990 800 - $ 431.51
Disability Insurance 00 08 9055 800 - $ 500.00
Employee Uniforms 00 08 9089 800 - $ 82.00
Worker's Comp 00 08 9040 800 + $ 1,888.98
Transfer $25,000 from Budget Line 00 10 9950 900 to Capital Project #83 Maintenance Truck.
MEDICAL INSURANCE
Medical Insurance 00 08 9060 800 - $10,125.00
P.S. Bookkeeper/Office Manager 00 01 1220 101 + $ 1,500.00
P.S. Town Clerk 00 01 1410 100 + $ 1,500.00
P.S. Dpty Town Clerk 00 01 1410 101 + $ 1,125.00
P.S. Super of Highways 00 04 5010 100 + $ 1,500.00
P.S. Groundskeeper 00 07 8810 100 + $ 1,500.00
P.S. Super of Bldgs & Grounds 00 01 1620 100 + $ 1,500.00
P.S. Floating Laborer 00 01 1620 101 + $ 1,500.00
Needed to cover Health Insurance stipend previously approved.
PART-TOWN FUND
BUILDING INSPECTOR II
Supplies 01 02 3620 410 - $ 100.00
Gas 01 02 3620 450 + $ 100.00
To cover Nov & Dec expenses.
Cell phone Contract 01 02 3620 455 - $ 62.25
Computer consultant 01 02 3620 491 + $ 62.25
Requested by J.M.
ZONING
Transcription 01 07 8010 459 - $ 150.00
Postage 01 07 8010 448 + $ 150.00
P.S. Zoning Administrator 01 07 8010 101 - $ 4,666.44
Attorney 01 07 8010 452 + $ 4,666.44
PLANNING
Medical 01 08 9060 800 - $ 6.12
Vision Insurance 01 07 8020 805 + $ 6.12
The vision portion of the insurance is now separated from the MVP policy.
TRANSFER STATION
Medical 01 08 9060 800 - $ 7.85
Vision Insurance 01 07 8160 805 + $ 7.85
The vision portion of the insurance is now separated from the MVP policy.
MEDICAL INSURANCE
P.S. Laborers as needed 01 07 8160 101 - $ 750.00
P.S. Custodian of Town T.S. 01 07 8160 100 + $ 750.00
P.S. Sec to Planning Brd - Add'l funds 01 07 8020 101 - $ 375.00
P.S. Sec to Planning Brd - Base 01 07 8020 100 + $ 375.00
Worker's Comp 01 08 9040 800 - $ 600.00
Medical Insurance 01 08 9060 800 + $ 600.00
Needed to cover Health Insurance stipend previously approved.
HIGHWAY PART-TOWN FUND
Tools 03 04 5130 423 - $ 150.00
Equip supplies 03 04 5130 422 + $ 150.00
Requested by Hway Superintendent. (7178)
Landscaping 03 04 5110 422 - $ 175.00
Sand 03 04 5142 415 + $ 175.00
Requested by Hway Superintendent. (7236)
Diesel(General) 03 04 5110 412 - $ 3,906.75
Diesel(Snow) 03 04 5142 412 + $ 3,906.75
EMPLOYEE BENEFITS
Medical Insurance 03 08 9060 800 - $ 8,972.00
Employee Coats & Pants 03 08 9089 803 - $ 2,500.00
Employee Uniforms 03 08 9089 800 - $ 1,500.00
P.S. General Repairs 03 04 5110 100 + $12,972.00
Needed to cover Health Insurance stipend previously approved.
VANDENBURG COVE SEWER FUND
Engineer 22 07 8110 453 - $ 1,876.00
Attorney 22 07 8110 452 + $ 891.00
Operator Special Inspection(flow meter) 22 07 8120 421 + $ 985.00
To cover additional expenses.
Propane 22 07 8130 412 - $ 1,461.45
P.S. Floating Laborer 22 07 8130 100 + $ 264.75
Equipment 22 07 8130 200 + $ 505.00
Supplies 22 07 8130 413 + $ 124.00
Chemicals 22 07 8130 415 + $ 500.00
Social Security 22 07 8130 800 + $ 67.70
All were in favor.
3a Budget amendments for Election charges from Dutchess County
WHEREAS, The Town has several unanticipated expenses that were not budgeted for, and
WHEREAS, the Town Board wishes to appropriate fund balance to handle the unanticipated expenses, and
WHEREAS, there are unreserved funds in the General fund,
NOW, THEREFORE BE IT RESOLVED, that the Town Board of The Town of Rhinebeck authorizes the following budget amendments,
00-599 Appropriated Fund Balance
00-960 Appropriations
00 01 1450 400 Dut Cty Election Charges $15,042.00
00 04 5132 100 P.S. Floating Laborer $ 2,000.00
00 04 5132 411 Fuel Oil $ 3,000.00
00 04 5132 800 Social Security $ 150.00
00 06 7140 105 P.S. Floating Laborer $11,000.00
00 08 9060 800 Medical Insurance $ 8,633.00
Offered by Dan Staley Seconded by Gina Fox
Roll Call Vote: Councilperson Fox aye
Councilperson Gelb absent
Councilperson Staley aye
Councilperson Washburn aye
Supervisor Traudt aye
Resolution :
Certified to this 28th day of December 2011 by ____________________
Barbara B. Cunningham, Town Clerk
- The November 15 public hearing minutes and December 12th regular meeting minutes were unanimously approved on motion by Dan and second by Bruce.
- Dan moved and Bruce seconded to approve Young Rhinebeck Town Hall Usage request for March 10 from 12 noon- 4. All were in favor.
- Dan motioned and Gina seconded to set public hearing for Village of Rhinebeck , Hillside and Rhinecliff Fire Departments for 1/9/2012 at 6:50. Motion carried unanimously.
- Dan motioned and Gina seconded to authorize C.A.B. to purchase Hewlett Packard laptop computer for $699.00 from Staples. Gina said the old computer will be saved for power point presentations. All were in favor.
- Dan motioned and Bruce seconded to give final approval of natural burial section map for Grasmere. Dan explained this will be the first natural burial section in our area in a very wooded area. Gina reported that the CAB will be planting 5 tulip trees at the cemetery.
- January 10th at 6:30 was set for the Town Board to meet with The Gardens developers and Open Space/Affordable Housing Co-chairs to discuss the Memorandum of Understanding for the Gardens project. Steve Block asked what this is and Tom explained the developers have volunteered to participate in the affordable housing concept with their Phase III at the Gardens. Hudson River Housing will be the administrator. Michael Trimble stated this memo will also be the template for the Town's affordable housing law and this will establish a legal relationship between the Town and the Gardens. This committee has done a lot of work on this memorandum.
- Dan motioned and Bruce seconded to approve Koster Carpentry & Remodeling invoice of $1,000 for work at Community Gardens shed. Bruce explained that Community Garden Group did not understand that 2 bid proposals were necessary to build steps up to the shed and a side ramp. The Group will pay for $160 but another $1,000 is due the contractor. All were in favor of original motion.
- On motion from Bruce and second by Dan Brandon Fowz was hired at $10 per hour to assist Maintenance Department with snow shoveling this winter. All were in favor.
DISCUSSION
Code Enforcement position interviews were tentatively set for January 5th starting at 6:00 with 15 minute intervals. Town Clerk will FAX applications to County Personnel.
PRESENTATION
Supervisor Traudt then presented outgoing Councilman Dan Staley with a plague thanking him for his contributions to Rhinebeck this past 4 years. His commitment to the Town is greatly appreciated by our community.
ADJOURNMENT
At 7:15, on motion from Dan and second by Gina this meeting was unanimously adjourned.
Respectfully submitted,
Barbara Cunningham
Town Clerk