RFP / Tennis Programs

Posted on: 3/03/2009

Request for Proposals

 

The Town of Rhinebeck is requesting proposals from qualified professionals to provide tennis programs for 2009. The programs are to be delivered on the four municipal tennis courts. The term of this engagement is for one year with an optional two additional years.

Your firm is invited to submit four hard copies of a proposal to us by 5PM, Monday March 16, 2009. Please address your proposals as follows:

 

RFP

Attn : Recreation Director

TOWN OF RHINEBECK

80 East Market Street

RHINEBECK, NY 12572

 

Requests for additional information, visits to our site, review of prior financial statements and recordkeeping should be coordinated through Alice Cunningham who can be reached at 845-943-9526.

 

Your Response to This RFP

We request the following information:

 

  1. Detail your experience in providing tennis programs.
  2. Identify the staffing requirements and the qualifications of each individual position involved in providing these programs including experience, education, and training.
  3. Discuss your commitment to staff continuity.
  4. Describe the programs that you will provide including the eligibility and fees.
  5. Describe how you will provide youth tennis instruction.
  6. Describe how you will provide adult tennis instruction.
  7. Describe how you will provide youth match play.
  8. Describe how you will provide adult match play.
  9. Describe how you will schedule the use of the tennis courts.
  10. Describe how and when you will conduct a USTA sanctioned tournament.
  11. Describe the amenities and equipment that you will need the town to provide.
  12. Describe how you will administer registration and fee collection.
  13. Describe how and when you will remit 15% of the fees to the town.
  14. Detail the communication process that you will use to promote and coordinate town tennis programs.
  15. Provide any applicable references.

 

The Town of Rhinebeck will evaluate proposals on criteria including: references, experience, plans, fees, timeliness in response, and possible interview. The Town reserves the right without prejudice to reject any or all proposals.