Town Web Site Committee Meeting Minutes 9-17-2009

Posted on: 9/27/2009
Date of Minutes: 
09/17/2009



Rhinebeck Web Committee Minutes

 

Thursday, September 17, 2009

 

 

Attendees

 

  • Dave Kliphon
  • Joan Winne

 

 

Zivtech

 

Summary

 

  • Dave finally spoke to Aaron Couch at Zivtech to talk about site update requirements, and reported on the discussion.
  • Aaron noted that an upgrade from Drupal 5.0 to 6.0 is necessary.
  • Requirements were blocked into the following priority groupings:
    1. Drupal Upgrade – From 5.0 to 6.0.
    2. Organization and Navigation – Left navigation, quick links, center column, right column footer and all navigation links.
    3. New Pages and Calendar – Toolkits and FAQs (use of taxonomy), and small Events calendar.
    4. Miscellaneous - Banner, page width (request: 960 pixels; current: 958, therefore may not be necessary).
  • Aaron recommended simple training to assist Dave or committee members in administering content structure (self-service).

 

Actions

 

  • Aaron will include a Drupal upgrade as a top-priority estimate
  • Aaron at Zivtech will generate estimates for the requirements, with attention to prioritization groups
  • Dave will support Aaron and keep communication going.
  • Dave will contact Andy to review discussion, initial estimates and invoice issue

 

 

Maintenance Protocol – Village

 

Summary

 

  • No word on whether Svend presented Maintenance Protocol to Village
  • Joan recommended taking copy of latest document to Gail

 

Actions

 

  • Andy should contact Svend for status on protocol acceptance
  • Joan will request copy of latest Maintenance Protocol from Andy
  • Joan will deliver copy to Gail for reference

 

 

Training

 

Summary

 

  • Joan reported that Andrea is updating Web Committee events in Calendar.
  • Joan reported that Gail has been making her own website updates, although not on her own computer.
  • Catherine at Town Highway Department has experimented with posting and sending a newsletter.
    • She could not send newsletter, but this may be a permission issue.
    • She uploaded the newsletter content but got a blank page; Joan posted.
  • Joan is excited about other’s participation in web content management.
  • Joan would like to know whether Kathy/Catherine could send newsletters in her stead.
  • Joan notes that equipment and applications (browser, Drupal) seem to be biggest problems to other’s administration.

 

Actions

 

  • Joan or Andrea should experiment with “repeat” event feature in Calendar to confirm whether it is working or not
  • Team needs to reach out to assist Gail, consultant so that she can make site changes on her own computer
  • Team needs to reach out to Kathy and Catherine to explain whether newsletter should/could be sent, and to help upload content
  • Team should review or define policy regarding who can administer pages/send newsletters if primary administrator is unavailable

 

 

Mail Chimp

 

Summary

 

  • Andy’s agenda notes that setup is near completion

 

Actions

 

  • Dave will try to export the email list from the website and provide it to Andy.  A final export will be needed when migrating to Mail Chimp.

 

 

Budget

 

Summary

 

  • Joan is not aware of an invoice from Zivtech.
  • Joan notes that next year’s budgets are needed.

 

Actions

 

  • Joan will ask Shelly if she is aware and/or can find the earlier invoice.  Aaron at Zivtech is looking to send a new one regardless (see below).
  • Team needs to create a budget for next year.  Zivtech estimates should help in defining the amount.